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Quick Navigation: Jump to any section below to learn about how we handle your data.

→ Information We Collect→ How We Use Your Data→ Data Security→ Your Rights→ Cookies & Tracking→ Contact Us
Introduction

Welcome to AI Assistant ("we," "us," "our," or "Company"). We are committed to protecting your privacy and ensuring you have a positive experience on our website and services. This Privacy Policy explains our information practices, including what data we collect, how we use it, and your rights regarding your information.

This Privacy Policy applies to all users of our website, mobile applications, and services (collectively, the "Services"). By accessing or using our Services, you consent to the collection and use of information as described in this policy.

Information We Collect

1. Information You Provide Directly

  • Account Information: When you create an account, we collect your name, email address, phone number, and password.
  • Profile Data: You may provide additional information such as timezone, work hours, preferences, and important dates.
  • Communication Data: Messages, reminders, and requests you send through our AI assistant.
  • Payment Information: Billing address, payment method details (processed securely through Stripe).

2. Information Collected Automatically

  • Device Information: Device type, operating system, browser type, and unique device identifiers.
  • Usage Data: Pages visited, features used, time spent, and interactions with our Services.
  • Location Data: Approximate location based on IP address (not precise location).
  • Cookies & Similar Technologies: We use cookies, pixels, and similar tracking technologies to remember preferences and analyze usage.

3. Information from Third Parties

  • Calendar Integration: When you connect Google Calendar, we access your calendar events and availability.
  • Email Integration: When you connect Gmail, we access your email list and search capabilities.
  • Payment Processors: Stripe provides payment confirmation and subscription information.
  • Analytics Services: Third-party analytics providers share usage insights.
How We Use Your Data

We use the information we collect for the following purposes:

Service Delivery: To provide, maintain, and improve our AI assistant services, including processing your requests and delivering reminders.
Personalization: To customize your experience, learn your preferences, and provide relevant recommendations.
Communication: To send you service updates, security alerts, and respond to your inquiries.
Billing & Payments: To process subscriptions, manage billing, and send invoices.
Analytics & Improvement: To understand how you use our Services and identify areas for improvement.
Legal Compliance: To comply with laws, regulations, and legal requests.
Security: To detect, prevent, and address fraud, abuse, and security incidents.
Data Security

We implement industry-standard security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. These measures include:

  • ✅ Encryption: All data in transit is encrypted using SSL/TLS protocols.
  • ✅ Secure Storage: Sensitive data is encrypted at rest using AES-256 encryption.
  • ✅ Access Controls: Only authorized employees have access to personal information.
  • ✅ Regular Audits: We conduct regular security audits and penetration testing.
  • ✅ Incident Response: We have procedures in place to respond to data breaches promptly.

Note: While we use reasonable security measures, no system is 100% secure. We cannot guarantee absolute security of your information.

Your Privacy Rights

Depending on your location, you may have the following rights regarding your personal information:

Right to Access: You can request a copy of all personal information we hold about you.
Right to Correction: You can request that we correct inaccurate or incomplete information.
Right to Deletion: You can request deletion of your personal information (subject to legal obligations).
Right to Portability: You can request your data in a portable format to transfer to another service.
Right to Opt-Out: You can opt out of marketing communications and certain data uses.
Right to Withdraw Consent: You can withdraw consent for data processing at any time.

To exercise any of these rights, please contact us at [email protected] with your request. We will respond within 30 days.

Cookies & Tracking Technologies

We use cookies and similar tracking technologies to enhance your experience, remember preferences, and analyze usage patterns.

Essential Cookies: Required for basic functionality (authentication, security).
Performance Cookies: Help us understand how you use our Services (analytics).
Preference Cookies: Remember your settings and preferences.
Marketing Cookies: Used to deliver targeted advertisements (only with your consent).

You can control cookies through your browser settings. Most browsers allow you to refuse cookies or alert you when cookies are being sent. However, blocking essential cookies may affect functionality.

Data Retention

We retain personal information for as long as necessary to provide our Services and fulfill the purposes outlined in this policy. Retention periods vary based on the type of data:

  • Account Data: Retained while your account is active, then deleted within 30 days of account closure.
  • Communication Data: Retained for 12 months for support and improvement purposes.
  • Payment Data: Retained for 7 years for tax and legal compliance.
  • Analytics Data: Aggregated and anonymized after 12 months.
Third-Party Services

Our Services may integrate with third-party services. We are not responsible for their privacy practices. When you use these integrations, you consent to their data collection:

  • Google Calendar & Gmail: Subject to Google's Privacy Policy
  • Stripe: Payment processing subject to Stripe's Privacy Policy
  • Twilio: SMS services subject to Twilio's Privacy Policy
  • OpenTable: Restaurant bookings subject to OpenTable's Privacy Policy
Contact Us

If you have questions about this Privacy Policy or our privacy practices, please contact us:

Email: [email protected]

We will respond to your inquiry within 30 days.

Policy Updates: We may update this Privacy Policy from time to time. We will notify you of significant changes via email or by posting a notice on our website. Your continued use of our Services constitutes acceptance of the updated policy.